The admin that never goes home — quoting, invoicing, reporting.
AI bots that read every invoice, code it into Xero, raise quotes from enquiries, chase overdue accounts, and produce weekly reports — so your team stops doing the work no one wanted to do.
- ✓ Xero · MYOB · QuickBooks
- ✓ OCR + AI extraction
- ✓ Quote → invoice → paid
- ✓ 15–25h/week back
Invoice → Xero · live
Live demoACME Supplies
Invoice #4421
15 Aug 2026
Cable · $124.00
Fittings · $86.50
Labour · $310.00
Subtotal $520.50
GST $52.05
Total $572.55
23%
of an SMB owner's week goes to admin and paperwork.
$12
average fully-loaded cost to process one bill manually.
~$0.40
cost after automation — same accuracy, no coffee breaks.
The bottleneck
Admin isn't the work. But it's killing the margin.
The hidden tax on every SMB: hours each week typing the same numbers into different systems. AI handles the rote, you keep the judgment.
Same data, three systems
Email → CRM → Xero → Spreadsheet. Same number, four times.
Bills pile up
Reconciliations slip. Cashflow visibility lost. Stress climbs.
Reports done at midnight
Weekly numbers built in Excel, manually, every Monday.
How it works
From paperwork to posted in seconds.
Capture
Reads inbox attachments, scanned PDFs, supplier portals, web forms — any incoming document.
Extract & code
Pulls fields, matches suppliers, applies the right GL code from your historical rules.
Post & reconcile
Pushes to Xero/MYOB, matches bank feed, flags exceptions to a human queue.
What you get back
Margin you didn't know you were spending.
15-25h
per week back across the team
98%+
extraction accuracy
−65%
cost per processed bill
Real-time
cashflow visibility, daily
What's included
A full back-office crew — minus the desks.
Bill ingestion + OCR
Scans, PDFs, emailed invoices — extracted accurately.
Auto GL coding
Trained on your historical coding rules.
Quote generation
From email or call → branded PDF → sent.
Invoice + chase
Sends, reminds, escalates overdue at the right cadence.
Bank reconciliation
Matches feed → bill → PO. Flags only true exceptions.
Payroll prep
Timesheets, leave, allowances → ready to approve.
Reporting & dashboards
Weekly KPIs delivered Monday 7am, no Excel.
Data-entry bots
CRM ↔ accounting ↔ spreadsheets — synced.
Audit log
Every action, every change, fully traceable.
Built for these businesses
Particularly powerful for paperwork-heavy operations.
Trades & construction
Supplier bills, job costing, progress claims, retentions.
Professional services
Time → bill → chase, with WIP visibility daily.
Manufacturing & wholesale
PO matching, three-way reconciliation, COGS clarity.
Hospitality & retail
Supplier invoices + daily sales reconciled overnight.
Healthcare clinics
Medicare claims, billing reconciliation, supplier AP.
Real estate & property
Trust accounting prep + outgoings recovery.
Accounting practices
Client-level processing at fixed cost.
Logistics & transport
POD capture, fuel reconciliation, customer billing.
Why not just…
Better than hiring more admin.
Manual data entry
- Cost
- ~$3.5k/mo
- Speed
- Hours
- Error rate
- ~5%
- Scales
- ❌
Generic OCR (Hubdoc)
- Cost
- ~$50/mo
- Speed
- Minutes
- Error rate
- ~12%
- Scales
- ⚠️
Part-time bookkeeper
- Cost
- ~$2.5k/mo
- Speed
- Days
- Error rate
- ~2%
- Scales
- ⚠️
AI back-office bots
- Cost
- from $200/mo
- Speed
- Seconds
- Error rate
- <2%
- Scales
- ✓
Frequently asked
Back-office automation questions.
Which accounting platforms do you support? +
Xero (most common in AU), MYOB, QuickBooks Online, Reckon, Wave, FreshBooks. Custom ERPs via API.
Can it read PDFs and scanned invoices? +
Yes. OCR + AI extraction handles typed PDFs, scans, photos, and emailed invoices with 98%+ accuracy. Anything below threshold goes to a human review queue.
Does it touch payroll? +
It can prep payroll data (timesheets, leave, allowances) and push to Xero/MYOB. We keep the final approval click with you — by design.
Can it generate quotes? +
Yes. From email, web form, or call transcript — extracts the job, applies your pricing logic, builds a branded PDF quote, sends it, and chases acceptance.
Is the data secure? +
AU-hosted by default. Encrypted in transit + at rest. SOC 2 cloud infra. Full audit trail. APP-aligned and signed.
How much does it cost? +
The 30-minute discovery call is free — no deck, no obligation. After that: audit $3,000–$6,000, build $5,000–$50,000 depending on integrations and process scope, and managed retainer $200–$2,000/month.
Is the 30-minute discovery call free? +
Yes — completely free, no deck or pitch. We use the 30 minutes to map your highest-leverage admin flows and tell you honestly which ones are worth automating first.
Ready to stop typing the same numbers?
First bots live in 3–4 weeks.
30-minute call. We'll audit your admin flows and quote a fixed price on the highest-ROI ones.