Future students browse at midnight.
Enrolments close at 5.
AI built for Aussie RTOs and education providers — 24/7 course recommender, instant funding eligibility checks (VET Student Loans, JobTrainer, Smart & Skilled), enrolment paperwork drafted, student support that doesn't sleep. ASQA-compliant, audit-friendly.
- ✓ Wisenet · aXcelerate · JobReady
- ✓ Funding logic baked-in
- ✓ ASQA / TEQSA-aware
- ✓ Live in 2–3 weeks
Mira · Course advisor
Wednesday · 11:43pm
72%
of course enquiries land outside business hours.
~60%
of leads never convert because no one explained funding.
11d
average time-to-enrol once a lead lands. Should be 2.
The enrolment funnel
Six leaks between enquiry and enrolment.
Education is high-intent. Students enquire ready to make a decision — they just need someone to walk them through funding, fit, and paperwork. Most providers can't do that within 24 hours. The lead goes cold.
After-hours enquiries die
Most prospective students browse 7pm–midnight. Email replied Tuesday is dead.
Funding confusion
"Can I get funding?" goes to the marketing inbox. Half the time, no one answers correctly.
Course-fit guesswork
Cert III or Diploma? Online or blended? Wrong recommendation = withdrawal at week 4.
Paperwork bottleneck
LLN, USI, RPL, AVETMISS — enrolment officer drowning in forms.
Phone tag with students
Working adult enquirers can't take calls 9–5. Email pings ignored. Lead lost.
Mid-course drop-off
Students stall at week 6. No one checks in until completion stats hit the dashboard.
What we automate
Eight enrolment workflows — handled.
Course recommender
Asks the right questions (goal, current role, prior study, location) and recommends the right course. Routes to enrolment immediately.
Funding eligibility check
VET Student Loans, JobTrainer, Smart & Skilled (NSW), User Choice, state subsidies — instant answer based on student inputs.
Advisor call booking
24/7 bookings into the right advisor's diary. Confirms via SMS, reschedules if needed, no-shows drop dramatically.
LLN, USI & RPL prep
Sends LLN tools, captures USI, drafts RPL applications from student response. Enrolment officer reviews + signs.
Enrolment chase + nurture
"Almost there" follow-up cadence for students who stalled at form-fill. Personalised, supportive, ASQA-compliant.
Student support chatbot
Answers Moodle/Canvas questions, deadlines, assessment policy, fee invoices — 24/7. Escalates to a real human on the right things.
Drop-off prevention
Detects students stalling on assessments. Sends a check-in, books a trainer call, flags at-risk learners to the team early.
Auto-reviews & SEO content
Post-completion review requests. Career-outcome content + city-specific course pages — ranking for "[course] near me" every month.
A typical Monday
Before. After.
Before
Monday, 9am
- ✕54 weekend enquiries in the marketing inbox.
- ✕22 stalled at "almost there" — no follow-up went out.
- ✕9 funding questions waiting — wrong answer is non-compliant.
- ✕11 LLN forms to send and chase. Manually.
- ✕Enrolment officer "starts" the day already an hour behind.
After
Monday, 9am
- ✓Weekend enquiries triaged — 14 ready-to-enrol on the advisor's calendar.
- ✓Funding answered correctly on the spot — bot uses current eligibility rules.
- ✓LLN forms auto-sent. 9 returned over the weekend.
- ✓3 at-risk learners flagged for a trainer check-in.
- ✓Enrolment officer focuses on the conversations that need a human.
What it actually moves
Real numbers from real providers.
+41%
lead-to-enrolment conversion
−38%
cost per enrolment
15h/wk
enrolment-team time back
+12%
completion rate (early-intervention)
Built for every provider
Tuned to your delivery model.
Registered training orgs (RTOs)
Cert III–Adv Dip, funding-led, AVETMISS-aware.
Higher education (HE)
CRICOS course matching, ESOS-compliant comms for intl students.
Trades training
Apprenticeship intake, employer matching, User Choice flows.
Online-only providers
High-volume funnels, time-zone aware, async support.
Community services & health
CHC, HLT — placement coordination, regulator-safe scripts.
Hospitality & cookery
SIT — visa-aware enquiries, RPL flows for experienced workers.
Transport & logistics
TLI courses, licence-class screening, work-cover docs.
Construction & resources
CPC + RII flows, white card add-ons, employer-funded cohorts.
Early childhood
CHC30121 / CHC50121 — placement matching, working with children check tracking.
International student providers
CRICOS-compliant copy, agent-led enquiries, GTE-aware screening.
Schools (private)
Open day booking, enrolment intent, scholarship enquiry triage.
Professional development
Short course intake, CPD recording, post-course reviews.
Works with your stack
Plays nicely with the tools you already use.
"Funding was the conversation that killed half our enquiries. The bot answers it correctly at 11pm now — by Monday morning, we're already booking advisor calls instead of explaining the basics over again."
Frequently asked
Provider questions.
Is the 30-minute discovery call free? +
Yes — completely free, no deck or pitch. We use the 30 minutes to look at where prospective students drop off and tell you honestly which automation will move enrolments fastest.
How much does it cost? +
The 30-minute discovery call is free — no deck, no obligation. After that: audit $3,000–$6,000, build $5,000–$50,000 depending on integrations, and managed retainer $200–$2,000/month.
Does it work with Wisenet, aXcelerate, JobReady, Moodle, Canvas? +
Yes. Wisenet, aXcelerate, JobReady, VETtrak, RTOmanager, Moodle, Canvas, Open LMS — enrolment, USI, and progression data flows both ways.
Can it explain funding eligibility (VET Student Loans, JobTrainer, Smart & Skilled)? +
Yes. We map current eligibility rules for VET Student Loans, JobTrainer, Smart & Skilled (NSW), User Choice (apprenticeships) and state-specific subsidies. Students get a fast answer; eligible ones get fast-tracked.
Is it ASQA / TEQSA-compliant in how it communicates? +
Yes. Marketing claims, course descriptions, and student support messaging follow ASQA Standards for RTOs and TEQSA HE provider requirements. Full audit log of every message.
Can it generate enrolment paperwork (LLN, USI, RPL)? +
Yes. Draws from student responses, generates LLN forms, captures USI, prepares RPL applications. Practice manager signs off — paperwork is no longer the bottleneck.
How long until it's live? +
Course recommender + funding qualifier: 2–3 weeks. Full enrolment + student support stack: 6–8 weeks. Always launch the highest-ROI piece first.
Convert more, paperwork less.
Book a free 30-min call — we'll show you where to start.
No deck, no pitch. We map your enquiry-to-enrolment funnel and tell you the highest-ROI automation for your provider.