RFQ in at 5pm.
Quote out in minutes — not days.
AI built for Aussie manufacturers — reads inbound RFQs, extracts BOMs, prices against your live matrix, generates branded quote PDFs, intakes customer orders 24/7, and runs the supplier + freight admin behind the scenes.
- ✓ Pronto · MYOB Adv · NetSuite
- ✓ RFQ PDF / scan extraction
- ✓ Live pricing matrix
- ✓ Customer order portal
RFQ #2241 · sheet-metal job
Live demoRFQ.pdf
Part · Bracket-A21
Qty · 1,200
Material · 3mm S/S 304
Tol · ±0.2mm
Finish · Brushed
Drawing rev · C
Need by · 12 Sep
2.6d
average RFQ-to-quote turnaround in mid-market manufacturing.
35%
of orders go to whoever quoted first — not cheapest.
18%
of inbound enquiries are never quoted because of backlog.
The factory bottleneck
Sales engineers spend most of their day on paperwork.
Most manufacturers don't lose to price. They lose to speed. RFQs sit in someone's inbox. Drawings get re-keyed by hand. Customers chase orders by phone. AI compresses the office layer so the factory side can do what it does best.
RFQ pile-up
Inboxes full of PDF specs. Days pass before half get a quote.
BOM data entry
Sales engineers re-typing part numbers and quantities from drawings.
Order status calls
"Where's my order?" calls eating the customer service team.
Freight quote chaos
Calling three carriers, plugging volumes into spreadsheets, finding the cheapest.
Planned maintenance slipping
PM schedules tracked in Excel. Some sites miss, downtime hits.
Supplier paperwork
Three-way matching by hand. Invoices coded badly. Margin leaks.
What we automate
Eight factory workflows — handled.
RFQ-to-quote engine
Reads inbound RFQs (PDF, scan, email), extracts BOM, prices against your live matrix, generates a branded quote PDF in minutes.
Order intake bot
Repeat customers reorder via SMS or portal. New customers qualified, routed to a sales engineer with the right context attached.
Customer order portal
Branded portal — customers see stock, ETAs, invoices, reorder in 2 clicks. WISMO calls drop 70%.
Freight quote bot
Plugs into your carrier rates, calculates landed cost per order, applies fuel surcharge + zone logic in seconds.
Sales engineering Q&A
Customers ask spec, tolerance, lead-time questions in chat — bot answers from your tech docs and specs, escalates the edge cases.
Planned maintenance scheduler
PM contracts tracked, customers booked in automatically based on hours-since-last-service. Reminders go out, no slip.
Supplier invoice + 3-way match
OCR supplier invoices, match to PO + delivery docket, post to ERP only when reconciled. Exceptions to a human queue.
Inbound enquiry triage
Generic info@ inbox triaged: RFQs to estimating, technical to SE, accounts to finance, supplier to procurement.
A typical Monday
Before. After.
Before
Monday, 8am
- ✕23 RFQs from last week — half waiting on a quote.
- ✕9 customers chasing order status — none answered.
- ✕Sales engineer spending the day re-typing BOMs.
- ✕Two PMs missed last week — downtime call this morning.
- ✕$28k of supplier invoices uncoded. Wrong job allocations.
After
Monday, 8am
- ✓19 of 23 RFQs auto-quoted overnight. 4 need a sales engineer.
- ✓Customers self-serving status in the portal. 0 calls.
- ✓BOMs auto-extracted. SE focused on edge-case engineering.
- ✓PM schedule fully booked + reminded — no slips.
- ✓Supplier invoices coded + matched. Margin visibility daily.
What it actually moves
Real numbers from real factories.
−92%
RFQ-to-quote cycle time
+22%
quote win-rate (speed wins)
−70%
order-status calls to customer service
+9%
margin recovered via accurate job-costing
Built for every shop floor
Tuned to your manufacturing.
Sheet metal & fabrication
Laser + brake + finishing, material yield priced live.
CNC machining
Per-feature pricing, tolerance-aware quote logic.
Building products
Configurator-driven quoting, project-scale BOMs.
Chemicals & lubricants
SDS-aware ordering, batch traceability, freight logic.
Food & beverage manufacturing
COA tracking, expiry-aware ordering, allergen logic.
Textiles & apparel manufacturing
Tech-pack intake, fabric pricing, run-cost estimation.
Electronics & assemblies
BOM upload + part lookup + obsolescence flags.
Cosmetics & personal care
Compliance-safe specs, multi-SKU bundling, batch ops.
Industrial equipment
Configurator + spare-parts portal + service contracts.
Automotive components
PPAP/8D paperwork, recurring-order forecasting.
Tools & hardware
Trade-pricing portals, multi-tier discounts.
Packaging & print
Artwork intake, dieline approval, on-demand reorders.
Works with your stack
Plays nicely with the tools you already use.
"We used to take 2 to 3 days on every RFQ. Now most go back the same morning. Customers say we're the most responsive supplier they have — and that's been worth more than any sales hire."
Frequently asked
Manufacturer questions.
Is the 30-minute discovery call free? +
Yes — completely free, no deck or pitch. We use the 30 minutes to look at your RFQ pipeline + order ops and tell you honestly where AI will move the dial fastest.
How much does it cost? +
The 30-minute discovery call is free — no deck, no obligation. After that: audit $3,000–$6,000, build $5,000–$50,000 depending on integrations and process scope, and managed retainer $200–$2,000/month.
Does it integrate with our ERP (MYOB Advanced, NetSuite, Pronto, SAP B1)? +
Yes. MYOB Advanced, NetSuite, Pronto, SAP Business One, Microsoft Dynamics, MRPeasy, Katana, Unleashed, Cin7 — orders, BOMs, inventory, customers all sync.
Can it read inbound RFQ PDFs and drawings? +
Yes. OCR + AI extraction reads typed PDFs, scans, photos and structured data sheets. Numbers, tolerances, quantities, materials and delivery dates are extracted at 98%+ accuracy.
How does the quote bot price? +
Uses your live pricing matrix — materials cost, labour rates, machine hours, freight zone, margin rules. If something needs human judgement (custom job, special tolerance), it flags it for a sales engineer.
What about customer order portals? +
We build a branded order portal that connects to your ERP, lets customers self-serve reorders, check stock, see ETAs, and download invoices — without calling.
How long until it's live? +
RFQ-to-quote pilot: 3–4 weeks. Order intake bot: 2–3 weeks. Full supplier + customer portal: 6–10 weeks.
Quote faster. Win more. Stay margin-honest.
Book a free 30-min call — we'll show you where to start.
No deck, no pitch. We look at your RFQ flow + order ops and tell you the highest-ROI automation for your factory.